Skip to content
PROGRAM 32 · TEAM TRAINING

AI & Data for Procurement Professionals

Better vendors, better prices, and a paper trail that is always ready.

8 sessions3 modules4 hands-on projects3 days · 9 am–5 pmCertificate on completion
CHOOSE A FORMAT
Request a proposalSee the curriculum

Who this course is for

  • Procurement, purchase and supply chain officers
  • Tender and contract management teams
  • Commercial and sourcing staff in factories, corporates and NGOs
  • Public procurement staff working with e-GP and tender committees

What your team will be able to do

  • Write clear specifications, RFQs and tender documents fast
  • Compare quotes and vendors with a documented, fair method
  • Analyse spend by category, vendor and department
  • Deploy four working automations for your purchase team
How it runs

3 days at your office, 8 sessions

Three sessions a day plus a hands-on build lab every afternoon. Day 3 ends with capstone presentations.

Day 1

9:00 am – 5:00 pm

AI chatbots for procurement work

9:00–10:30S1Prompt engineering for procurement
10:30Tea break
10:45–12:15S2Specifications, RFQs & tender documents
12:15Lunch & prayer
1:00–2:30S3Quote comparison, contracts & vendors
2:45–4:30LABBuild lab: specs, RFQ and CS on your own files
4:30–5:00Q&A and day recap

Day 2

9:00 am – 5:00 pm

Analysis, then the first two builds

9:00–10:30S4Formulas & procurement data cleaning
10:30Tea break
10:45–12:15S5Spend analytics & management narrative
12:15Lunch & prayer
1:00–2:30S6Projects 01 & 02: Assistant and alerts
2:45–4:30LABBuild lab: spend dashboard, assistant and alerts
4:30–5:00Q&A and day recap

Day 3

9:00 am – 5:00 pm

Last two builds and the capstone

9:00–10:30S7Project 03: Purchase requisition approvals
10:30Tea break
10:45–12:15S8Project 04: Quotation & invoice extraction
12:15Lunch & prayer
1:00–3:00LABCapstone build clinic
3:15–4:30LABCapstone presentations
4:30–5:00Certificates and next steps
Group: 10–40 people from one organisationSame content and projects in both formatsBangla delivery with English technical termsEvery session ends with a deliverable
Curriculum

8 sessions, one build in each

3 modules · 8 sessions · 4 hands-on projects

PART 1AI Chatbots for Procurement WorkSessions 1–3

Chatbot Landscape & Tool Selection

  • Gemini, ChatGPT, Claude, Copilot and DeepSeek: strengths for procurement work (specifications, RFQ and tender drafting, quote comparison tables, contract summaries)
  • Free vs paid tiers; a workflow that needs no international payment card
  • Bangla vs English output quality; when to draft in English and translate
  • Which tool for a long document, which for a formula, which for a polished letter

Prompt Engineering Fundamentals

  • What a prompt is; why the same question gives different answers
  • The four-part structure: role, context, task, output format
  • Role prompting: act as a procurement officer, buyer, tender committee member or contract manager
  • Controlling output: length, tone, language, table or bullet format

Advanced Prompting Techniques

  • Few-shot prompting: teaching the model with examples of your own procurement work
  • Step-by-step reasoning for multi-part tasks such as comparing three quotes with different payment terms, delivery times and warranties
  • Constraint prompting: what to include, what to exclude, what to never assume
  • Chained prompts: breaking an RFQ (requisition → specification → evaluation criteria → terms → vendor email) into a sequence of smaller steps

Iteration & Prompt Library Building

  • Why the second prompt matters more than the first; refining instead of restarting
  • Diagnosing a bad output: vague instruction, missing context or wrong tool
  • Building reusable prompt templates for repeated procurement tasks
  • Testing a prompt before it goes into daily use

Data Privacy & Verification Discipline (Core)

  • What must never be pasted: vendor bank details, sealed bid prices before opening, negotiated rates, tender committee deliberations, system passwords
  • Anonymising data before prompting; safe vs unsafe procurement use cases
  • Hallucination awareness; verifying every figure, date, name and legal reference
  • The verification rule: AI drafts, a person checks before anything leaves the building
DELIVERABLEa personal prompt library of 10 templates for your repeated procurement tasks.
PART 2Procurement Data Analysis in Excel & Google SheetsSessions 4–5
PART 3Applied Projects: AI Assistants & AutomationSessions 6–8
Applied projects

Four automations, running in your organisation

01Session 6

Procurement Policy Assistant

Requesting departments ask which purchase method and approval level applies and get an answer from your procurement policy, with the section cited.

  1. INProcurement policy & DoA
  2. AIGrounded Gemini assistant
  3. OUTAnswer with the section cited
Built with Google AI Studio
02Session 6

Contract & Vendor Compliance Alerts

Rate contracts, vendor licences, bank guarantees, warranties and open POs checked daily, with alerts 30, 15 and 7 days ahead.

  1. INContract & vendor tracker
  2. RUNDaily Make scenario
  3. OUTAlert to the responsible owner
Built with Make · Sheets · Gmail
03Session 7

Purchase Requisition Approval Workflow

Requisitions routed by value per delegation limits, with budget checks, split-requisition flags and a numbered log for the buyer.

  1. INPurchase requisition form
  2. RULESApproval routing script
  3. OUTApproved, numbered requisition
Built with Apps Script · Forms
04Session 8

Quotation & Invoice Extraction

Quotations and invoices dropped in a folder become clean rows, with the comparative statement built and a three-way match run.

  1. INQuotation & invoice PDFs
  2. AIGemini structured extraction
  3. OUTComparative statement & checks
Built with Gemini API · Drive

Capstone presentation

Each person presents one automation built for their own workplace.

Day 3 afternoon
Applied across every session

Responsible & Ethical AI in Procurement

Fairness & Non-Discrimination

  • Where bias enters procurement decisions: data, wording, criteria and past patterns
  • Proxy discrimination: address, age, gender or background inferred indirectly

Privacy & Data Protection

  • Data minimisation: collect only what the decision requires
  • Retention and deletion of vendor, bidder and vendor contact person data

Integrity, Fair Competition & Conflict of Interest

  • Equal information to all bidders at the same time
  • No brand-biased specs or hidden criteria

Accountability & Human Oversight

  • Human-in-the-loop by design: AI recommends, a named person decides
  • Who owns an AI-assisted decision when it is challenged

Workforce Impact & Your AI Use Policy

  • Talking to procurement teams about AI without triggering job-loss fear
  • Reskilling and role redesign as AI absorbs routine work
Outcomes

By the end, your team can

  • Choose the right AI tool and write prompts that work first time
  • Maintain a prompt library covering your repeated procurement tasks
  • Write specs, RFQs and tender documents quickly and fairly
  • Compare quotes, summarise contracts and score vendors
  • Analyse spend and report savings and risks to management
  • Build and deploy automations with Make, Apps Script and the Gemini API
  • Apply fairness, transparency and privacy to every AI-assisted decision

And leaves with

A specification and RFQ template set
A comparative statement template and vendor scorecard
A spend dashboard by category, vendor and department
A grounded procurement policy assistant your colleagues can use
A contract & vendor compliance alert engine that reaches the right owner
Four deployed automations running in your own organisation
A written AI use policy for your own procurement team

Tools your team will use

Chatbots
ChatGPTGeminiClaudeCopilotDeepSeek
Content
CanvaGammaCapCutGoogle Slides
Data
Microsoft ExcelGoogle SheetsPower Query
Workspace
GmailCalendarMeetFormsDrive
Automation & AI builds
MakeGoogle AI StudioApps ScriptGemini API
Procurement tools
ERP purchase exportse-GP portal (public sector)Looker Studio

What participants need

  • A laptop with Excel and a Google account
  • Basic Excel comfort and an extract of your PO or vendor register
  • One real work file to practise on from Session 2
  • No coding background required; free tiers only

How your team will learn

  • build-along classes (you work while the trainer works)
  • practise on your own workplace file, not dummy data
  • every session ends with a deliverable
  • Bangla delivery with English technical terms
  • recordings, prompt library and setup guides
  • certificate after capstone submission
Request a proposal

Bring this program to your procurement team

Tell us about your team. We reply within one working day with a plan built around your own documents and workflows.

  1. 1 · A short discovery call with your procurement lead
  2. 2 · We tailor examples to your masked files
  3. 3 · Offline at your office, or online live classes
Chat on WhatsApp
Request a proposal